FAQ

You will note that on our website there is a form to be filled out on any speaker you wish request information on fees and availability. Further, you can contact Royce Carlton at any time at 212-355-7700 and ask for an Account Representative who will answer any questions you may have.

The usual procedure to make a firm invitation is to fill out what we refer to as an Offer Form. This form includes all of the pertinent information about your organization, the date, time and place of the presentation, and any other pertinent information that might be helpful for a speaker to make an informed decision on either to accept or reject an invitation.

Should you prefer to send a letter on your letterhead, that is also acceptable. However, please provide as much complete information as possible. You may want to refer to the offer form above to be certain that those questions are answered.

Like all contracts, there is an offer and acceptance. The above offer form, or letter, is saying to the speaker that you wish to invite him/ her for your event. If the speaker accepts the invitation, a verbal contract has now been created. From the verbal acceptance from our speaker, you will then receive a contract from your Royce Carlton representative.

Because a contract becomes a contract upon acceptance, it is extremely important that your offer is firm and definite to bring the speaker to your organization. This is not for requesting information.

Royce Carlton represents all of its speakers for Keynote Speeches, Residencies, Mini-Residencies, Seminars, Master of Ceremonies, Panelists or special request for a special program outside the usual context.

With each contract you will receive a suggested Technical Information Prep Sheet which outlines the particular needs of the speaker. It contains information about the podium, lighting, microphones, staging and suggested props, media requests, social interactions and preferences.

 If you are concerned about technical requests, your Royce Carlton representative will be more than delighted to provide you with this information prior to you making a firm invitation.

If your Royce Carlton representative is unable to answer your questions and you feel more confident in speaking to the speaker directly, it can often be arranged depending on the speaker’s schedule. We find this more important for organizations who have a specific agenda they wish the speaker to address.

“It is understood that this contract is binding on both parties: it cannot be cancelled except as follows: the Agency or Sponsor mutually agree that either party may cancel this contract and all parties shall be released from any liability including deposit or damages hereunder, if the Speaker or Sponsor is unable to fulfill the terms of this Contract due to an “Act of God”, or any legitimate conditions beyond the control of the Speaker or Sponsor. However, it is agreed by both parties that “best efforts” will be made by both parties to so adapt that the program be presented as scheduled. If the Sponsor cancels for any reason other than noted here, the sponsor is responsible for full payment of the Speaker’s fee if cancelled within sixty (60) days prior to the engagement and fifty (50%) of the fee if cancelled more than sixty (60) days prior to the engagement.

No presentation or any part thereof is to be reproduced in any form (analogue or digital, including but not limited to audio and video taping, cd, podcast, electronic broadcasting, etc.) without written permission of the agency or speaker.

At the time of a contract, you will be issued a code number to access directly any photo of the speaker on Royce Carlton’s website.